Case Study: Warner Brothers – Filming The Bachelor & The Bachelorette in Tulum, Mexico
Client Overview
Warner Brothers, a global leader in entertainment, produces hit reality series like The Bachelor and The Bachelorette for audiences around the world. For the Denmark and Sweden editions, they needed a trusted local partner to source a villa and manage all on-the-ground logistics for multiple seasons filming in Tulum, Mexico.
The Challenge
Warner Brothers’ requirements were ambitious:
Secure a luxury villa for filming multiple seasons.
Provide accommodation for 75 crew members for a 4.5-month production schedule.
Ensure proximity to filming locations, along with storage, parking, and easy local access.
Arrange unique experiences and date activities for the show.
Deliver everything within a strict accommodation budget
The production’s sourcing team needed locations that fit their visual and creative criteria, while the producers required a practical setup to keep the schedule and operations running smoothly.
Our Solution
Leveraging our local network and deep industry relationships, we presented multiple villa options and negotiated a package that not only met the creative vision but came in under budget.
We replaced a traditional hotel arrangement with a high-quality condominium complex that included:
Fully equipped kitchens for self-catering.
Ample storage for production gear.
Dedicated parking and easy site access.
A prime location close to amenities and filming sites.
We also worked closely with the producers to plan and source memorable experiences for the show’s dates — from private beach setups to adventure excursions — negotiating highly competitive rates without compromising quality.
Additional On-the-Ground Support
Our role extended far beyond accommodation:
Food Planning & Catering – Coordinated special meal arrangements for the crew, ensuring dietary needs were met while optimising costs.
Transportation Services – Managed local transport for crew, cast, and equipment.
Staffing – Provided trusted local staff and fixers to assist the production team daily.
Experience & Activity Coordination – Sourced and secured venues, experiences, and date activities for filming, negotiating the best possible prices.
Supplier Coordination – Managed vendors for equipment, props, and other production essentials. Mastering the Canvas: Total Creative Control
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The Results
Through strategic negotiation and efficient supplier management, we reduced accommodation costs by almost 20% compared to the original budget, while also securing exceptional deals on experiences and activities, further maximising the production’s budget.
The result was a fully integrated, cost-efficient, and production-friendly setup that allowed Warner Brothers’ team to focus solely on creating the show.
Client Feedback
"This team completely transformed the way we approached our production in Tulum. They not only found us the perfect accommodation at a better rate but also handled everything from catering to transportation, staffing, and even negotiating our on-screen date activities. It was like having our own production extension on the ground "
— Warner Brothers Production Team
Key Takeaways for TV and Film Productions
Local fixers are invaluable for navigating logistics in challenging or unfamiliar filming destinations.
Strong supplier relationships save money — often 20–30% compared to standard rates.
Integrated services streamline production, ensuring both creative and operational needs are met seamlessly.
Experience sourcing matters — quality activities can be negotiated at great rates with the right local connections.
Planning a TV or film shoot in Tulum, Mexico?
We specialise in sourcing premium locations, negotiating the best rates, and managing every on-the-ground detail — from crew housing to on-screen experiences — so your team can focus on what matters most: creating great content.
📩 Contact us today to discuss your next production.
