Case Study: Pooja’s 20-Year Friendship Anniversary & Birthday Celebration in Tulum
Background
Pooja, a successful fashion designer and entrepreneur from New York, is part of a tight-knit community of working professionals, investment bankers and fellow entrepreneurs. Her vision was to celebrate their 20-year anniversary of her friendship circle with an unforgettable trip to Tulum which included 2 birthdays to celebrate.
While she had already secured a hotel, her demanding career left little time to manage the detailed logistics for the 22 guests as it came with the overwhelming burden of organizing everything .
She needed a team that could handle everything—end to end—so she could enjoy the experience stress-free.
That’s where we came in.
Our Role
Pooja came to us with a clear request: “Take all the stress off my plate and make this a trip we’ll never forget.”
We took over complete planning and execution of the itinerary, managing every element from arrival to departure.
Our services included:
Full Itinerary Design & Management
Crafted a seamless multi-day experience with activities, dining, and entertainment.
Scheduled and coordinated all group movements to maximize enjoyment.
Transportation Coordination
Private airport transfers and local transportation between experiences.
Streamlined group movements to keep the 22 guests together and on schedule.
Exclusive Dining & Party Reservations
Secured tables at Tulum’s top restaurants, beach clubs, and party venues.
Highlights included Jutanu for an elevated dinner experience, Papaya Playa Project for an iconic Tulum party night, and one of the city’s most vibrant dinner-and-dance venues.
Signature Experiences
Organized a breathtaking sunset celebration for the group.
Suggested and arranged a cenote experience, which became one of the highlights of the trip.
Coordinated massage services for guests to relax and recharge.
Surprise Add-On: Videography
Organised a professional videography team to capture the trip.
Delivered an “after movie” that became a cherished keepsake, showcasing the joy, connection, and unforgettable moments shared.
Special Occasions
Personalized celebrations for multiple birthdays within the group.
Ensured each guest felt celebrated and cared for.
The Experience
From the moment the group landed in Tulum, every detail had been pre-planned and prepaid—eliminating any surprises or last-minute expenses. Guests simply arrived and enjoyed.
The group enjoyed a dynamic mix of relaxation and celebration: morning massages, afternoon adventures, sunset cocktails, and evenings that blended fine dining with vibrant nightlife.
Results
Stress-Free for the Host: Pooja was able to enjoy the celebration without managing logistics.
Guest Satisfaction: Every guest expressed how seamless and memorable the experience was.
Unexpected Delight: The after-movie became one of the most talked-about aspects of the trip.
Repeat Client: Pooja was so impressed that she asked if we offered the same services in other destinations.
Aftermovie: Capturing the Magic
One of our suggestions that Pooja hadn’t initially considered was bringing in a professional videography team to document the trip. From emotional reunion moments and stunning cenote adventures to sunset celebrations and nights dancing under the stars, every highlight was captured.
The result? A beautiful aftermovie that became one of the group’s most treasured keepsakes—allowing them to relive the laughter, connection, and joy of the celebration for years to come.
🎥 Watch the Aftermovie
Client Testimonial
“This was beyond anything I could have imagined. Everything was handled with such care and attention to detail. I was able to truly relax and enjoy every moment with my friends. The after-movie is incredible—I’ll treasure it forever. Do you do this in other places? Because I’m booking you again!” – Pooja
Key Takeaways for Future Clients
Whether it’s a milestone birthday, anniversary, or a large group gathering, our team ensures:
End-to-end planning & execution
Seamless group coordination
Curated dining, nightlife, and cultural experiences
Prepaid packages to eliminate in-destination stress
Unique, unforgettable add-ons like professional videography
✨ Planning a milestone trip or group celebration?
If you’re planning a group celebration in Tulum, we’ll design and deliver a trip your guests will remember for years.
📞 Book a call with us today to start creating your unforgettable experience.
